Saratoga Springs New York Green Meetings

Disposable-Free Service

• Refillable water pitchers used instead of bottled water

• Milk, sugar, and other condiments served in bulk

• China to be used instead of disposable items

• Linen napkins to replace paper ones

• Cutlery is to be used instead of plastic items and stir sticks

• If disposables cannot be avoided, they are to be biodegradable or recyclable

Food and Beverage Selection

• Organic beverages (such as coffee, tea, or wine) are available

• Local and in-season regional cuisine is served when possible

• Seafood choices are sustainable

• Vegetarian and vegan options are available upon request

Meeting Recycling

• Use paperless technology.  Use new media and electronic technology to cut down your paper use.  Create a conference website; offer electronic registration and confirmation; and advertise using the web and/or e-mail.

• Recycling stations/bins to be placed in meeting rooms

• White boards should be used, rather than flip charts

• If flip charts are used, ensure high post-consumer content paper (80% min)

• Promotional collateral should be minimized when possible.  Try using flash drives for all presentations, as a take-a-way for your attendees.

• Provide conference cups or travel mugs to your attendees to use for all coffee and beverage breaks

Eco-Service Options

• Delegates receive environmentally friendly in-room welcome amenities

• Delegates receive information about any nature-based activities or trails in the area

• Walking maps of the area are available through the Front Desk 

• Hotel/Resort will deliver the daily newspaper to delegates upon request only

• Hotel/Resort will e-mail contracts, etc., when possible